Overview

Since its formal launch in 1904 in India, the Indian Cooperative Movement has played a very important role in the development of the agriculture and rural sectors combining the strengths of both public and private sector specially in supporting the small and marginal farmers and weaker sections. Immediately after Independence in 1947, the Cooperative Sector was recognized by the government as a third economic sector to serve as a balancing factor between the private and public sectors. In this way cooperatives developed as a special sector serving the needs of small and marginal farmers and weaker groups. At present it is the largest movement in the world.

Process Flow

• After the Standard Application Form is addressed to the Registering Authority, the authority shall depute an officer within 3 (three) days from the date of receipt of the application for verifying the feasibility of formation of the proposed Cooperative & assess its sustainability after due discussion with the promoters.
• The officer so deputed shall submit the feasibility report within 7 (Seven) working days 
• In case the scope for organization of the DCS is justified by the Departmental officer, Form No. 2 should be filled. This can be got from the Registering Authority any day after 7 days from the date of submission of the feasibility report. It is also available below.
• While handing over the Forms, the registering authority will also ask the promoters to convene its inaugural General Meeting and depute an officer to facilitate holding of the same.
• On receipt of the application for registration and after due consideration, the Registrar may register the bye-laws.
• The Registrar shall register the society and also take on record its bye-laws and communicate by registered post a certificate of registration and the original bye-laws signed and sealed by him within sixty days from the date of submission or receipt of the application for registration.

Eligibility Criteria

• Promoters of the society should be above 18 years old
• No cooperative society with unlimited liability shall be registered
• The objectives should be economically viable, technically and cooperatively sound. It should not have any adverse effect upon any registered cooperative society or the cooperative movement as a whole.
• The proposed bye-laws should not be inconsistent with the provisions of the Cooperative Society Act or against the aims and objectives of the cooperative society.

Guidelines for filling the form

• The prescribed application forms should be signed by at least 10 promoters above the age of 18 years
• Details of name, address and area of operation of the proposed society along with promoters’ contact details should be given
• The person by whom or on whose behalf such application is made shall furnish such information in regard to the proposed cooperative society
• If the conditions laid down in sections 4 and 6 of Assam Cooperative Society Act, 2007 are not fulfilled, the Registrar shall communicate by registered post the order of refusal for registration.

Fees

Registration fees amounting to one per cent  (1%) of the proposal authorized share capital of the proposed cooperative society shall have to be deposited by Treasury Challan along with the application for registration of the proposed cooperative society.

[The Registrar may, however, revise the registration fees from time to time on merit and on case to case basis maximum of which shall not exceed 50% of the registration fees calculated under this section.]

Documents Required

1. Four (4) copies of the bye laws of the proposed Dairy Cooperative Society.
2. Two (2) copies of resolution passed by a meeting of the applicant adopting a bye-law
3. List of name of applicants with detailed addresses.
4. Scheme regarding viability of the proposed DCS.
5. Declaration signed by the applicant expressing commitment to the seven Cooperative principles.
6. A copy of a treasury challan in support of payment of registration fee calculated in accordance with the provisions of sub-section(1) of section 17 which shall be non-refundable and shall furnish such other information in regard to the society.

Important Timeline

The entire process of registration shall preferably be completed within 1 (one) month from the date of receipt of the formal application and the proposed society will be deemed to be registered after the expiry of 60 (sixty) days from the date of receipt of the formal application/registration fees if the matter is not disposed of within the stipulated period otherwise.      

How to apply

In order to apply, the Standard Application Form signed by at least 10 promoters above the age of 18 should be addressed to the Registering Authority years with details of name, address and area of operation of the proposed society along with promoters’ contact details.

Type of Service

 This is a type of offline service.

Forms to be filled

DCS Form

Form of Certificate of Registration 

Whom to Contact

1. Registrar of Cooperative Societies
Samabai Bhawan
Khanapara, Guwahati - 22

2. Director
Directorate of Dairy Development
Khanapara, Guwahati - 22

Contact details of Area-Wise Dairy Develpoment Officers

3. Local Registrar Office